New York, United States

Executive Assistant

At AKQA, we believe in the imaginative application of art and science to create beautiful ideas, products and services. With an entrepreneurial and collaborative approach, we design adaptive digital services and applications that capture the imagination, delivering impressive returns for our clients.

The Executive Assistant has a broad range of skills, a strong attention to detail, and ability to juggle multiple tasks simultaneously. Naturally discreet, efficient and organized you will ensure the productivity of a senior leader is maximized.

 

ROLE REQUIREMENTS

• Detailed diary management and travel arrangements for all internal and external meetings and appointments – using insight and decision-making skills with regards to rescheduling and juggling meetings
• Being fully aware of the diary commitments and upcoming meetings to enable them to work more efficiently and plan ahead where possible
• Email management, including prioritising and responding to messages on Directors’ behalf (where necessary)
• Liaising with international colleagues and contacts
• Organising conference calls
• Managing expenses and company credit cards
• Organizing travel arrangements (via travel agent)
• Producing Word and Excel documents and PowerPoint presentations
• Opening post, filing, and answering phone calls
• Minute-taking at senior management meetings and following up on actions/commitments

 

QUALITIES AND CHARACTERISTICS

• Proven experience working as an assistant for a member of senior management
• Experience as an assistant for more than one manager simultaneously is a plus
• Proficient in Microsoft Office
• Ability to facilitate and maintain positive relationships
• High level of confidentiality, professionalism and ethical standards
• Strong attention to detail and insistence on accuracy
• Dependable and responsive to management direction
• Ability to work independently, multi-task, and adapt to sudden changes
• Excellent oral and written communication

 

AKQA is an Equal Opportunities Employer, we believe that diversity is vital to AKQA’s ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.

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